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Sending a Resume via E-mail: What to Include in the E-mail Text

by Heather Rothbauer-Wanish, Freelance Writer on September 7th, 2011

This week, I had a client pose a question that I’m sure many people have, but few ask: “What should I include in the body of an e-mail when sending a resume to a prospective employer?” Now, obviously he knew that he needed to have SOMETHING in the text area, and that is a great start. However, he also did not want to repeat his cover letter and/or resume information when sending this introductory e-mail.

When in the hiring position, I receive many e-mailed cover letters and resumes. Some people simply put nothing in the e-mail, which I believe is unacceptable. As an alternative, some people tend to repeat EVERYTHING from their documents, which leads me to not bother opening them. There has to be something in the middle.

Here is what I told my client: You have to give them enough information to spark their interest, but not enough so that they know everything about you. Leave a little mystery that encourages them to open the attached documents and learn about you even further. I provided him with an example that I am sharing with you:

Dear Human Resource Manager:

Please accept the attached cover letter and resume as my application for the _______ position within your company.

As you will note from my resume, I have a great deal of experience that is applicable to the opening at your facility. My motivated attitude, hard-working nature, and creative abilities could be well-utilized in this position. I look forward to your positive response.

Thank you,

John Smith

Using a short, direct, concise, yet interesting e-mail will allow the hiring manager to quickly see that you may be the appropriate candidate the company is seeking.  Take some time to craft a message that portrays the correct image you want to send and encourages the reader to learn more about you and the skills you can bring to the company.

One Comment
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